Reports to
Office Manager
Role Overview
We are looking for a proactive Office Co-ordinator with an energetic and positive attitude to provide support and assist the Office Manager. Reporting to the Office Manager you will play a key role in ensuring office operations run smoothly every day. You'll be a brand ambassador and first point of contact for all visitors to the office so it's crucial you're passionate about the Jaded brand, Gen-Z culture and working within the fashion industry.
Responsibilities And Duties
- Ensure the main reception area is tidy and welcoming at all times
- Welcome visitors and give a fantastic first impression of the Jaded brand
- Arrange welcome drinks and snacks when required for external visitors
- Manage and co-ordinate meeting room bookings
- Ensure meeting rooms are tidy and presentable and set up as needed
- Arrange courier collections and deliveries
- Manage the courier drop off and collection areas within the office
- Distribute post and parcels to the team
- Organise the Showroom/Studio making sure the latest Jaded collections are displayed and presented as advised by the Directors
- Ensure rails in the Showroom/Studio are tidy and clothes are steamed when needed
- Help out tidying the styling cupboard with the creative team
- Order and receive weekly food deliveries
- Replenish staff kitchens daily with snacks and drinks
- Ensure kitchens are kept tidy and presentable and maintain kitchen equipment
- Order stationery, courier and disposable kitchen supplies
- Manage/organise food storage and stationery cupboards
- Organise a food van to deliver complementary lunch to the team once a month
- Assist in organising social events and seasonal treats for the team
- Maintain good relationships with the cleaning company and facilities providers - address and report issues if standards are not being met
- Liaise with external IT consultants to help resolve IT issues for the team
- Daily walk arounds to check for any maintenance/health and safety issues
- Assist in packing, labelling and sending back samples to the warehouse
- Assist with HR tasks related to the onboarding/offboarding of staff
- Update and maintain the HR database ensuring all information such as annual leave, sickness, TOIL, change in job titles is current and up to date
- Assist in inducting new joiners
- Assist with fire safety procedures and keeping first aid supplies fully stocked
- Respond to various daily ad-hoc requests from the Directors and Office Manager
- Assist in researching travel options for the team and general administrative tasks
This list is not exhaustive, you will be expected to carry out other tasks when they arise in order to effectively carry out your role
Requirements
- A passion for Gen-Z culture and the Jaded brand
- Proactive and energetic with a positive ‘can-do' attitude
- Flexible working approach with ability to adapt to the needs of the team
- Ability to form and maintain good relationships with all departments
- Great organisational, interpersonal and problem solving skills
- Strong team player with great initiative
- Brilliant time management with the ability to prioritise tasks and work in a fast moving and reactive environment
- Ability to communicate confidently, effectively and appropriately with colleagues, suppliers, guests, wider team and senior management
- Proficient in Microsoft Office
- Fluent written and verbal English
Benefits
- 50% Employee Discount
- 24 days holiday per year (plus bank holidays)
- A paid day off on your birthday
- A paid moving day per year
- Pension Scheme (3% Jaded, 4% You)
- Bonus Scheme
- Employee Assistance Programme for you and your family
- £500 employee referral bonus scheme
- Local Business Discounts (cafés, fitness, beauty etc)
- North-West London office location directly located next to good transport links
- Casual office dress code
- Fully-stocked kitchens and fridges (hello endless brekkie and snack supply, see ya afternoon munchies)
- Regular Office Social Events (e.g. payday socials)
